NW3 enter

​Official NACSW™ 
NW3, NW3 Trials
August 1,2, 2020
 
TRIAL LOCATION: Crescent Valley High School, 4444 NW Highland, Corvallis, OR 97330
It is not appropriate to contact or visit the trial location prior to the trial date, nor should training take place on trial grounds once an event is approved/announced. Our locations are real life search environments where people work, go to school, etc. Pre-trial contact or visits risk the host losing the opportunity to use the location again in the future.
 
Trial Host:
Bhutan Network USA
Agent: Ellen Froot
 
NW3 August 1, 2020
NW3 August 2, 2020
 
NO BSL restrictions
 
Certifying Official: Jo Trent

Judges: Marty Scott, Wes Barr
 
Entry Cost
NW3: $135 per dog and handler team
 
Number of Entries
NW3: 35 entries
 
One dog per handler per level/element.

 TRIAL ENTRY INFORMATION

Trial Entry Open and Closing

• The draw period for the trial will open on [DAY, MONTH, DATE, YEAR] at [TIME AM/PM TIME ZONE]. Entries will be awarded by random draw of all entries received between [TIME AM/PM MONTH, DATE, YEAR] and [TIME AM/PM MONTH, DATE, YEAR]. (Host requests entry day/time must be approved by NACSW. Draw period is 48 hours. Entries should open 8-12 weeks prior to the trial. Opening time should be the equivalent of 9:00 a.m. Pacific Time but should be listed as the equivalent time in the time zone of the trial location)

• Trial entry will close at the end of the draw if the trial and wait list are deemed full. If the trial and wait list are not full, the trial will remain open for entries until they are deemed full or on the closing date which is [TIME AM/PM TIME ZONE] on [MONTH, DATE, YEAR]. (about 2 weeks before the trial)

• We will not be taking payment until you are given a space in the trial. If you are given a space in the trial, you will receive information on how to submit payment. You will then FIVE days (ex. 48 hours, 5 days, specific date) to complete your payment to confirm your space in the trial. (Host may opt to require payment when entry is submitted)

 
Entry Method
 
All entries will be on-line via the link provided to the NACSW™ trial entry form. Paper and phone entries will not be accepted. Completing the form is not a guarantee of entry. You will receive an auto-response email confirming that we received your trial entry after registration - this email does not confirm your space in the trial. There will be a separate confirmation from amazincanines@comcast.net to let you know if your entry has been given a space in the trial.
 
Entry Requirements & Selection
 
A Qualified Entry is one that meets all the following criteria:

1. Complete the on-line trial entry during the draw period listed above.
2. The Handler is a NACSW™ member for the 2020-2021 membership year (8/1/20- 7/31/21). For trials prior to August 1, 2020 use 2019-2020 membership year, for trials August 1, 2020 or later, please use 2020-2021 membership year
3. The Dog is registered with the NACSW™.
4. Dogs participating in a trial must be at least one year of age.
5. The Dog has passed the appropriate ORT and prior title level at least 14 days before the trial opens for entries.

List only the qualifications below that apply to your trial weekend.

1. Qualified entry for NW3 – Dog has earned a NW2 title and has not yet earned the NW3 Elite title level.

 
Trial spaces will be determined in the following manner:

• Spaces will be awarded by a random draw of all Qualified Entries received during the draw period listed above.
• In the event that you are having technical difficulties with the entry system, please email trialentry@nacsw.net prior to the end of the draw period.
• No dog will be given a space in more than one trial of the same level at a single event.
• You may enter multiple dogs for entry in the draw. However, only one dog/handler per title level will be accepted into the trial. Entry will go to the dog selected in the draw – you may not swap to an alternate dog. If multiple dogs are selected in the draw, you may select which dog you wish to enter. Once a dog has been entered as a second dog/handler entry, you may not swap handlers after the draw to change the entry to a first dog/handler unless the trial is not full. Next sentence is only applicable for two days of the same trial level. Second dog/handler entries on the alternate day may be accepted after all first dog/handler entries received by [MONTH, DATE, YEAR] (generally recommend a date a few days after the draw) are accommodated. Note: Only applicable for two days of the same trial level.
• If a trial level is not full after the draw of Qualified Entries, then there will be a Secondary Draw of any entries received that did not meet the ORT or title requirements. These entries will be accepted pending completion of the requirements. Note: dogs must earn the appropriate ORT and prior title level at least 3 days prior to the trial date to be eligible to compete. If the required title or ORT is earned less than 14 days prior to the event, it is the competitor’s responsibility to notify the host that the requirement has been completed.
• After all entries received during the draw period are processed, if the trial level is still not full, entries will continue to be accepted in the order they are received through the closing date or when entries fill.
• For Exhibit Only Dogs (FEO): Dogs running FEO are not eligible to receive titles or earn placement ribbons. FEO results will not be included in the posted trial results.
  Please refer to FEO Info document to determine what info you will use for your trial about offering FEO spaces. The example below is one common scenario.  

Example 1: Host is offering spaces to 1st dog FEO teams and 2nd dog FEO teams.
If space remains after all qualified entries are accommodated on [DATE FEO ENTRIES ACCEPTED] (generally recommend a date a few days after the draw but can be after an area ORT or trial), then we will offer spaces for those who wish to run a dog For Exhibition Only (FEO). Second dog/handler FEO entries on the same day will be offered spaces after [DATE 2ND DOG FEO ENTRIES ACCEPTED] (this date might be closer to the trial since the handler is already running their first dog in the trial).

• The trial host of an event has the right to refuse entry of any competitor or dog for just cause as approved by the National Trial Committee. Just cause includes lack of adherence to NACSW™  rules and guidelines and the policies outlined in each event entry premium.
• Some trial entries may be given priority entry based on contributions to the organization and the trial process.

 
You will be notified via e-mail of the results of the random draw by [TIME AM/PM TIME ZONE MONTH, DATE, YEAR]. (Generally, this is a week but no more than 10 business days after the draw closes. This depends on host’s availability to get all confirmations sent. Please note: Once you get your draw, you may send your confirmations and make your payment deadline earlier than this date. However, if you do not get a response from a competitor we would encourage you to reach out to them as you can’t give their space away until after the above notification date in the premium. If a competitor has not heard from you, they may not contact you until after the posted notification to check on their status.)


If you have a spam blocker on your email account, please configure it to allow email from [TRIAL HOST EMAIL] in order to ensure delivery of confirmation and information about this trial.
 
You will then have [INSERT TIME FRAME] (ex. 48 hours, 5 days – should match time frame listed in Trial Entry Opening and Closing section) to complete your payment to confirm your space in the trial. Trial payments are payable to [TRIAL HOST NAME] by check, PayPal or credit card PayPal and credit card are paid through the PayPal site - no PayPal account required. Explain how payment will be accepted (PayPal, check, etc.).
 
A waiting list for alternates will be started as soon as entries fill.
Alternates will be contacted when a space opens. 
Depending on last minute trial logistics, we may opt to not fill all canceled spaces.
 
NACSW™  reserves the right to cancel a trial if minimum entry numbers are not met.
 
Be sure you read and understand the guidelines for this trial before entering. By submitting a registration for this NACSW™ Trial, you acknowledge that you have read, understand, and accept the policies and liability information of NACSW™.
 
 
CANCELLATION POLICY

 
The following cancellation policy applies: Insert your cancellation policy here.
Host needs to explain their refund policy below. If there is going to be a date beyond which no refund or only a partial refund is given it is highly recommended to be no more than 2-3 weeks before the trial. Even after that date, we recommend that you give at least a partial refund when you can fill the space. Hosts may want to charge a small processing fee for all cancellations in order to recoup transaction fees and the time to process the refund and go through the waitlist to fill the space. Some examples of possible refund policies are below:
 
Example 1:  For cancellation of entries on or before 5 p.m. pacific time Nov 26, 2011 – Full refund minus a $25 processing fee. For cancellation of entries after 5 p.m. Nov 26, 2011 – no refunds will be issued unless the space is filled in which case a refund will be issued minus a $25 processing fee. Except for titled earned and properly notified as stated below full refund minus a $25 processing fee.
 
Example 2:  For cancellation of entries on or before 5 p.m. Pacific time September 14, 2018 – Full refund minus $15 processing fee. For cancellation of entries after 5 p.m. September 14, 2018: 50% refund will be issued if host can and does fill your space. No refund will be issued after this date if host can’t fill your space. Except for titled earned and properly notified as stated below full refund minus a $15 processing fee. No refunds will be issued for cancellations during the last 72 hours before the event or no-shows. Please note: Due to time constraints, host may opt to not fill cancelled spaces and no refund will be issued.
 
Example 3:  For cancellation of entries on or before 5 p.m. Pacific time September 14, 2018 – Full refund minus $15 processing fee. For cancellation of entries after 5 p.m. September 14, 2018: 50% refund will be issued if host can and does fill your space. No refund will be issued after this date if host can’t fill your space. Except for titled earned and properly notified as stated below full refund minus a $25 processing fee. No refunds will be issued for cancellations during the last 72 hours before the event or no-shows. You can receive a full refund minus $15 processing fee if you opt to volunteer on the day you were competing (this would be in addition to, not instead of any shift you may have volunteered for). Please note: Due to time constraints, host may opt to not fill cancelled spaces and no refund will be issued.
 
Example 4:  For cancellation of entries on or before 5 p.m. pacific time Nov 26, 2011 – Full refund minus $10 processing fee. For cancellation of entries after 5 p.m. Nov 26, 2011 – a refund will only be issued if a note is provided from a doctor or veterinarian.Except for titled earned and properly notified as stated below full refund minus a $25 processing fee.
 
 
For Summit trials, remove the paragraph below as there is no title to be achieved that would put handlers in this special refund category. Normal refund and FEO policies would apply if the handler competed twice in the year before
this trial so are covered in your regular refund policy. If you are hosting a Summit trial in addition to another level, you will want to specify the other title level in the paragraph below.
If you earn the title for the level you are entering after the refund period has ended then you must contact the trial host at amazincanines@comcast.net within 48 hours of earning your title and at least 72 hours before the trial you are registered for to let them know you are no longer eligible. If you contact the host within 48 hours of titling and at least 72 hours before their trial and (1) they are unable to fill your space then you won't be given a refund but will be allowed to keep your space in the trial and run your dog FEO or (2) they are able to fill your space then a refund will be issued minus the processing fee listed in the cancellation policy. If you fail to contact the host within 48 hours of earning your title and at least 72 hours before the trial you are registered for then you will forfeit your space, you will not be allowed to run as FEO, and no refund will be issued.
 
All cancellations must be emailed to amazincanines@comcast.net.
 
Entry fees shall not be refunded if a dog or handler is absent, disqualified, or excused by the NACSW™ official or judge.
 
This cancellation and refund policy applies to competitors that must withdraw for any reason including but not limited to injury, illness, emergency, and personal or work-related reasons.
 
No part of the fee will be refunded if the trial cannot take place or be completed by reason of fire, civil disturbances, an Act of God, public emergency, or any other cause beyond the control of the trial organizers.
 
 
LOCATION DETAILS

 
Trial Conditions
Modeled after real-life detection work, NACSW™  trials are held in many different locations, with a variety of terrain, under varying weather conditions. Dogs and handlers need to be able to safely negotiate a variety of surfaces, including, but not limited to, tile, linoleum, carpeting, gravel, asphalt, uneven surfaces, and slippery footing. Handlers should be prepared to deal with a variety of weather conditions, including heat, cold, rain and snow. Trials frequently require covering extensive distances to get to and from the parking area to each of the search areas and generally require that this be done across natural, uneven surfaces. Handlers should be prepared for the physical demands and must be able to navigate the terrain with their dog accordingly. Participants should expect to spend most of the day outside or in their vehicles as there are rarely indoor crating options at trials. Please be prepared for you and your canine partner to deal with all these varying environmental challenges. Handlers should familiarize themselves with potential regional risks and health concerns that may affect themselves or their dogs. Handlers agree that they are entering this trial at their own risk. 
 
Site Specific Conditions
Hosts – please include language here that describes the location type and terrain in order to allow those with mobility concerns to determine if they will be able to navigate the terrain at a trial in advance. You may opt to include information about the terrain in the parking lot, the terrain on the pathways to the search areas and the terrain of the search areas themselves. Also, you may opt to include the potential for stairs/elevators as well as long walks to search areas. Please include any other factors that may affect someone’s ability to navigate the trial location. For example: "This trial location is a children's camp. The parking lot is a rough dirt lot and the pathways and search areas may require you to navigate gravel roads, dirt pathways in the woods and rough terrain in wooded areas. The camp is in the hills and the search areas and parking are spread out so there will be long walks to the search areas that will involve moderate elevation changes." Or "This trial location is a school. The competitor parking lot is paved. The pathways to the search areas are paved and include ramp options. The search areas may include pavement, grass, and woodchip planting areas on level ground. The school is large and spread out so there may be long walks to the search areas."
Due to unforeseen conditions, such as weather or change in availability of areas at the location, the expected search areas, parking, and pathways to the search areas may be modified at the last minute.

 
Reactive Dog Parking
There will be reactive dog parking at this trial for those who wish to park in this area, however will not be separate potty areas or warm up boxes.
Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.
 
Unentered Dogs
Unentered dogs must remain in the competitor’s vehicle during the trial day. There will be ample potty areas, but unentered dogs should not be allowed to “play”, exercise, or train on the trial grounds. 
 
RV Parking
There is space for RVs to park in the competitor parking area during the trial day. To reserve a space, you will need to contact the host after you receive a confirmation that you have received a space in the trial. Email amazincanines@comcast.net to reserve RV space. No overnight RV parking is available.
Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.
 
Running Vehicles or Generators in the parking lot
There is ample parking and we will have a separate parking area for those wishing to run their vehicles or generators during the day.
Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.
 
Crating Options
We will have crating available in a covered walkway in proximity to the parking area, however space will be tight in this area.
Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.
 
Smoking
Smoking is not allowed on this trial site, including the use of e-cigarettes
 
Hotels
Explain how this info will be provided. Possible language: A list of area hotels is available here: (insert link) or A list of area hotels and directions will be provided with entry confirmations.
 
 
DOG INFORMATION

 
Dog Policies

• All dogs must be on a 6’ leash at all times when not being tested. NO flexi-leashes while not participating in a competition search.
• Reactive and/or spatially challenged dogs should wear a red bandana (to be provided by the dog’s handler) to help signal others that the dog needs extra space from other dogs.
• Dogs will be toileted in designated areas and handlers must pick-up and dispose of waste.
• Dogs and handlers must stay in designated areas to avoid contaminating testing space, interrupting a test, or from viewing any part of the testing.
• Competitors should expect to keep their dogs confined in a crate or vehicle when not competing. The logistics of a trial typically do not allow for dogs to hang out on leash in between searches. Competitors should plan to provide their own shade using canopies or shade cloths.  
• Refer to Location Details (above) for information on unentered dogs.

 
Females in Season
Will be allowed to run wearing “pants” at the very end of the running orders after all other dogs have been judged. Females in season will be parked and pottied in areas separate from the other dogs while at the trial if the location logistics permit. Handlers must contact amazincanines@comcast.net so plans can be made for the dog.
 
 
OTHER INFORMATION

 
Rules
Complete rules are available at www.NACSW.net. It is the responsibility of each competitor to read and understand the current NACSW™ Rule book prior to participating in a NACSW™ event. 
 
Liability
By registering for the trial, the competitor hereby assumes all risks of, and responsibility for, accidents and/or damage to her/himself or to her/his property or to others, resulting from the actions of her/his dog. The competitor expressly agree that the NACSW™,[Bhutan Networtk USA, Ellen Froot- agent and its assignees or any other person, or persons, of said groups, shall not be held liable personally, or collectively, under any circumstances, for injury, and/or damage to her/himself, for loss or injury to property, whether due to uncontrolled dogs or negligence of any member of said groups, or any other cause, or causes. The competitor also agrees to assume all financial liability that may be incurred by the NACSW™ due to the actions of themselves or their dogs regardless of the cause.
 
Sportsmanship
All competitors/handlers and spectators are expected to follow the rules of the NACSW™ and demonstrate good sportsmanship. This includes making sure the hide placements are unknown to the handler prior to testing and kept secret from other competitors. Please do not discuss hide placement or any details of a dog's performance that may provide information or clues to other handlers or may be overheard.
 
 
NACSW™ Results
Results for each search and overall will be posted after all searches are completed and scores are verified for you to record your results for your own records. It is your responsibility to ensure your scores are accurate prior to leaving trial grounds. If a discrepancy cannot be verified at the trial, you may be instructed to submit a score card review request. It is not the responsibility of the host or NACSW™  to return score sheets that are left behind or to mail ribbons that are not picked up.
 
Spectators
All spectators must check in and sign a waiver. Spectating will be allowed at elements, space permitting and at the Certifying Official’s discretion. Spectators may not photograph or video searches. Children under 18 must always be directly supervised by a parent/guardian. No dogs will be allowed in the spectator area. No unentered dogs with spectators are allowed at the trial. Spectators are reminded that the hide placements must not be discussed nor should they speak with any competitors about what they saw until after the trial is complete. Competitors are not allowed to watch the trial at any time.
 
Videotaping and Photography
At this time, competitors may be allowed to take videos and photos of the search areas during the competitor walk through in order to help familiarize themselves with the search area. Due to site privacy issues or time constraints, competitors may not be allowed to photograph or video a search area during the walk through. At the host's discretion, a photographer and/or video service may be present during the trial to offer photos and/or videos for sale to the competitors.
 
As a condition of your entry, you agree to allow NACSW™, or their agents, to video you and your dog during the entirety of the NACSW™ event. These videos are the property of NACSW™. All competitors, through entry at any NACSW™ event, waive any and all rights relative to video broadcast or photography of such event.
 
Questions
All trial related questions, contact Bhutan network USA, agent- Ellen Froot, amazincanines@comcast.net